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COVID 19 management info

INFORMATION AND ADVICE FROM KNIGHT FRANK AND MAINSTAY

From Knight Frank, managing agents for Trinity Village

Update - COVID-19 To Trinity Village Estate, 6 April 2020 

Good morning,
 
We hope that you are staying safe and well during the lockdown.
 
It has been brought to our attention that over the weekend there were people using the garden for sunbathing.  Matt Hancock has implored people not to flout the coronavirus lockdown rules, despite the warm weather, he has confirmed that sunbathing is against the rules.
 
If we receive further reports of this happening then we are going to have to re-think keeping the garden open.  We are asking for you all to follow the guidance that has been issued by the government.  We do not want the few to ruin it for the many.  Please stick to the guidance, otherwise we will have to close the gardens and this is not something that we want to do.
 
We thank you for your cooperation and understanding during this difficult time.
 
Many thanks
 
Trinity Village Management Team

 

COVID-19 - Message from The Corporation of Trinity House & KF, 31 March 2020

Dear all,
 
The health, safety and wellbeing of Trinity Village residents is of the utmost importance to The Corporation of Trinity House and Knight Frank. It is with this in mind that we have compiled a list of important and practical Government advice and resources:
 
How to protect yourself and others

  • Staying at home if you think you have coronavirus (self-isolating)
  • Staying at home and away from others (social distancing)
  • How to protect extremely vulnerable people (shielding)

Employment and financial support

  • Guidance for employees
  • Check if you can get statutory sick pay (SSP)
  • Check if you're eligible for Universal Credit
  • Check if you're eligible for Employment and Support Allowance (ESA)
  • Your rights if your hours are cut or you’re laid off
  • What to do if you cannot pay your tax bill on time

School closures, education, and childcare

  • What parents and carers need to know about closures
  • School opening for children of key workers
  • Supporting vulnerable children

We would like to reassure you that The Corporation of Trinity House and Knight Frank are doing everything we can to maintain our customer service levels and emergency maintenance service during this turbulent time.  Please do not hesitate to call the Knight Frank team (contact details below) if you need to on 020 7407 1223 or email:
 
Trinity Village Estate Team - TrinityVillageEstate@knightfrank.com
Creina Nugent – Estate Manager -Creina.Nugent@knightfrank.com
Dawn Sparks – Lettings Manager - Dawn.Sparks@knightfrank.com
Naomi Woodcock – Team Assistant - Naomi.Woodcock@knightfrank.com
Louie-Mae Gibson – Estate Director - Louie-Mae.Gibson@knightfrank.com
 
Additionally, very kindly, TNRA is running a volunteer group that can provide support for any vulnerable residents that are in need of additional help, by picking up and dropping off food, prescriptions and post to their doorsteps. If you require assistance with any of these things, please call or text Clive on 07507 558636 or email info@tnra.net
 
In these trying times, if you have even the smallest item or food to spare, then below we have listed a number of food banks that are in a close proximity to Trinity Village, that are accepting donations of essential goods:
Oasis Centre, 1 Kennington Road, London,SE1 7Q
St George the Martyr Church, Borough High Street, London, SE1 1JA
St John's Waterloo, 73 Waterloo Road, SE1 8TY
 
 Best wishes,
 
The Corporation of Trinity House and Knight Frank
 
 

COVID19 RESPONSE – RESTRICTED WORKING 17 March 2020

Following on from Government advice, the team in the management office will be moving to reduced attendance in the onsite management office.

There will be a rotational shift pattern put in place with effect from 18th March 2020:

  • There will be one person on duty in the management office
  • The working hours will be 08.00-12.30hrs, Monday to Friday
  • All Team members will continue to work remotely from 08.30hrs – 16.30hrs when they are not in the office, and all IT systems are fully enabled for remote working.

We respectfully ask all residents to refrain from attending the office unless in an emergency.

Please contact the team via email wherever possible, as this is the preferred communication:

We kindly ask, that where possible, Health and Safety works are undertaken, and permitted by residents, such as gas safety and electrical works.  These are critical and need to go ahead as much as safely possible.  The team will continue to schedule these works and liaise with residents where necessary.

If in any event you think that you might have the symptoms of Coronavirus, please immediately notify Louie-Mae Gibson, so that we can make sure all works are cancelled and no quarantine boundaries are broken.

Lastly, the whole Team here at Trinity, wish all our residents the best of health, and hope that we can all get past this without any or as little effect as possible.

From Mainstay, managing agents for long leasehold blocks in Trinity Village

Information on COVID-19

As the situation around the COVID-19 (coronavirus) continues to evolve, our priority remains the health and safety of our colleagues, customers and visitors. We are committed to doing all we can to keep you safe and protect the services provided to you during the current coronavirus pandemic. We want to reassure our customers that we are continually monitoring the Government and Public Health England advice and information.

Impact on services

We are continuing to provide services to our managed buildings and estates as normal. These services include concierge, caretaking, gardening, cleaning as well as servicing and repairs. Where there are any exceptions these will be communicated locally.

We are aware that it is possible that coronavirus may impact our ability to perform repairs and maintenance tasks. We have in place business continuity plans to deal with emergency situations and these are being tested in line with the current Government guidance and reviewed daily. We are liaising closely with contractors and suppliers to review their emergency plans to ensure that any impact is as limited as possible.

Social distancing

We want to ensure we are keeping you, and our colleagues, as safe as possible and in line with current Government and Public Health England advice we will be limiting our colleagues travel and social contact. We are recommending that:

  • Community events are postponed
  • Customer and client meetings are held, where possible, using technology i.e. Skype/Webex, rather than in person.
  • Staff visits to customers' homes are limited to emergency situations only
  • Staff visits to managed buildings and estates are reduced to essential visits only
  • Any of our staff that do visit customers' buildings and estates are reminded to follow the specific social distance and handwashing practices recommended by Government.

Contacting us

Our main contact points for customers which include telephone, e-mail and portal remain open. Whilst there is the potential for some disruption, we are progressing our business continuity activity to provide continued service via all of these mediums. Our out of hours contact provider is also adopting the same approach. We will update this statement if we anticipate any downtime to those services.

Where estates have concierge and reception services, these will remain open. Where there are exceptions these will be communicated locally. Our concierge and reception staff are also reminded to follow the specific social distance and handwashing practices recommended by Government.

We need your email address

If we need to get a message to lots of people quickly, the fastest way is by email. Whilst we won't rely on this communication method entirely, we do want to ensure that we can reach as many people as quickly as possible. If we do not have your email address, please send your details including your property address, to mail@mainstaygroup.co.uk.

Self-Isolating

As the situation with coronavirus evolves there will undoubtedly be a number of our residents who will be required to self-isolate. In these circumstances we request that you:

  • Restrict access as required
  • Notify Mainstay by email or telephone where a member of your household is self-isolating, as well as notifying any potential visitor, including contractors and staff requesting access to your property. Please do not visit the front desk or approach concierge/staff directly.
  • Follow the current stay at home advice by following the current guidance link below.

COVID-19 Guidance for Staff

Our teams have been provided with updated processes and guidance if coronavirus is identified in any of our managed properties. For buildings where there are site-based staff, this updated guidance includes what to do if they feel unwell and guidance on helping to prevent the virus spreading. All advice is based on the current Government and Public Health England guidance which will be reviewed and updated as required.

We are committed to providing the best possible service with the safety and security of our customers and colleagues being our primary priority at this difficult time. This is a fast-moving situation and we will aim to keep you updated with the latest position and advice.

Current Guidance

Current advice and information can be found at: https://www.gov.uk/government/topical-events/coronavirus-covid-19-uk-government-response